User Guide (English)

Login (demo)

To open Asta 7 go to the web address provided by your system administrator or use our demo to explore the system at the address demo2.stiftelsen-asta.no/gui. You can log in using your credentials.

Home

Tabs that were open in the last session are reopened when a user logs in to Asta 7. This is how you can continue working where you left off. If no tabs were open or this is your first time logging in, you will be taken to Home. This tab will always be available and is accessible by pressing the Asta symbol in the menu on the left or by pressing the first tab.

Home shows projects you have recently worked on, as well as a button for creating a new project. Efforts are being made to make Home a good starting point for further work when you open Asta 7.

Project and Content Tree

Once logged in, you can see the main menu on the left. The Asta symbol takes you to the Home tab, the magnifying glass picks up the Search tab and the folder symbol takes you to the project and content tree.

The tree on the left shows all the initialized projects in the system as roots. Pressing the name of an project opens the Project Landing tab with information about the project. Click the arrow to the left of the project name to see the underlying archive units.

Search

You can search for the archives or top level archive units in the tree. Type you query in the search box on top of the tree and press Return/Enter or click the search icon button. It will search within all the projects and show the matched archive units. The search uses the fields choosen in Title Field preference. You can clear the query and press Return/Enter or click the search icon button again to clear the search.

Open project and archive units

When you have found an project or archive unit in the tree that you want to open, you can click on it to open. In case of project the Project Landing tab and in case of archive units the Content Detail tab opens in the current tab. It is possible to select Open in new tab from the context menu to keep the tabs already open.

Pin/Unpin projects

You can pin projects that we work with frequently so that you can find them easily. Pinned projects will appear on top of the tree with bold title. Select Pin archive from the context menu for pinning.

Pinned projects will have the option to upnip them.

Edit project and archive units

You can select the Edit option from the context menu to ope the Edit Dialog for a project or the Edit tab for an archive unit.

Delete project

Project/root nodes in the tree will have a Delete option in the context menu.

Clicking this will open the delete confirmation dialog.

Export separator sheets

You can export the separator sheet PDF from the context menu as well. There are three option for exporting

1. This item, exports only the current archive unit

2. Including all siblings, export the current archive unit and all its siblings

3. Including ENTITY_NAME siblings, exports the current archive unit and the siblings of the same entity

Navigation

In the image below are three different, three different navigation options are marked in blue.

Tabs

The top marks the tabs that are open in the application. It is possible to open all archive units in separate tabs. Unless otherwise selected, an archive unit will open in the current tab.

Sti (Breadcrumbs)

The path (blue rectangle number two) makes it possible to navigate to levels above this entity by clicking on the links.

Arrows

The arrows in blue rectangle number three make it possible to navigate in archive units at the same level. Press high and left to go to the next or previous. It is also possible to go up one level by pressing the arrow in the middle.

Archive landing page

On the landing page for an archive, you get a quick overview of the archive. Currently, a short description of the archive is shown as well as statistics on how many registrations you have per archive type. In the longer term, the page will display the desired information about the archive for necessary reporting.

Search

To apply, first press the magnifying glass marked in blue in the image below. Then enter the search text in the field where the image says "Pink" and press the line break or press the magnifying glass to the right of the search field.

The search result comes directly below the search field and you can now tap on a match to open it in detail view. If you want to save the search result, you can press "Open in new tab" and thus move the search result to a tab while clearing space for a new search in the search field.

Add archive unit

First navigate in the archive tree of the parent entity of the new entity, right-click on it and select archive type from the context menu. Only the archive types that are valid for this level are displayed in the menu. See the picture below where the possible options are New FOLDER, New PIECE and New SERIES.