User Guide (English)

Login (demo)

To open Asta 7 go to the web address provided by your system administrator or use our demo to explore the system at the address demo2.stiftelsen-asta.no/gui. You can log in using your credentials.

Home

Tabs that were open in the last session are reopened when a user logs in to Asta 7. This is how you can continue working where you left off. If no tabs were open or this is your first time logging in, you will be taken to Home. This tab will always be available and is accessible by pressing the Asta symbol in the menu on the left or by pressing the first tab.

Home shows projects you have recently worked on, as well as a button for creating a new project. Efforts are being made to make Home a good starting point for further work when you open Asta 7.

Project and Content Tree

Once logged in, you can see the main menu on the left. The Asta symbol takes you to the Home tab, the magnifying glass picks up the Search tab and the folder symbol takes you to the project and content tree.

The tree on the left shows all the initialized projects in the system as roots. Pressing the name of an project opens the Project Landing tab with information about the project. Click the arrow to the left of the project name to see the underlying archive units.

Search

You can search for the archives or top level archive units in the tree. Type you query in the search box on top of the tree and press Return/Enter or click the search icon button. It will search within all the projects and show the matched archive units. The search uses the fields choosen in Title Field preference. You can clear the query and press Return/Enter or click the search icon button again to clear the search.

Open project and archive units

When you have found an project or archive unit in the tree that you want to open, you can click on it to open. In case of project the Project Landing tab and in case of archive units the Content Detail tab opens in the current tab. It is possible to select Open in new tab from the context menu to keep the tabs already open.

Pin/Unpin projects

You can pin projects that we work with frequently so that you can find them easily. Pinned projects will appear on top of the tree with bold title. Select Pin archive from the context menu for pinning.

Pinned projects will have the option to upnip them.

Edit project and archive units

You can select the Edit option from the context menu to ope the Edit Dialog for a project or the Content Edit tab for an archive unit.

Delete project

Project/root nodes in the tree will have a Delete option in the context menu.

Clicking this will open the delete confirmation dialog.

Export separator sheets

You can export the separator sheet PDF from the context menu as well. There are three option for exporting

1. This item, exports only the current archive unit

2. Including all siblings, export the current archive unit and all its siblings

3. Including ENTITY_NAME siblings, exports the current archive unit and the siblings of the same entity

Create archive units

In the context menu of a node in the tree, you have the option to create archive units for all possible entity types. Clicking them will open the Content Create tab.

Project Landing tab

On the landing page for an project, you get a quick overview of the project. Currently, the following information are available

• A short description of the project

• Statistics on how many registrations you have per entity type

• List of the digital files with the option to Download or Delete them. It is also possible to Upload new files from here

• List of change logs if enabled

In the longer term, the page will display the desired information about the project for necessary reporting. 

Export

Admin users will get the button to export a project. Clicking the button will open a dialog where you can choose the things you want to export. The following thing are available for exporting

• System table, XML file containing the project metadata

• Content, XML files containing all the archive units

• Template, a XML file containing the template and entities

• Preferences, JSON files containing the preferences

Import preference

Admin users will also get the button to import preference. Clicking this button will open the import preference dialog. You can choose to import the preference from a previously exported file or from a template.

Search

To open the search tab, press the search button from the main menu. It is possible to open multiple search tabs by selecting Open in new tab from the search button context menu.

Enter the query text in the search box and press Return/Enter or click the search icon button. The search result comes directly below the search field and you can now tap on a match to open it in Content Detail tab.

You will also get some filtering option on the left side of the search result. Currently is is possible to filter using projects and entities.