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You can export the separator sheet PDF from the context menu as well. There are three option for exporting
This item, : exports only the current archive unit
Including all siblings, : export the current archive unit and all its siblings
Including ENTITY_NAME siblings, : exports the current archive unit and the siblings of the same entity
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Admin users will get the button to export a project. Clicking the button will open a dialog where you can choose the things you want to export. The following things are available for export
System table, : an XML file containing the project metadata
Content, : XML files containing all the archive units
Template, : an XML file containing the template and entities
Preferences, : JSON files containing the preferences
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The header shows the icon (if any), the archive unit title, and the entity name on left. On right, you will get the buttons to quickly create siblings and children
Add new sibling, : will open the Content Create tab for creating a new sibling
Copy new sibling, : same as above but will prefill the form wi current units information
Add new child, : will open the Content Create tab for adding a new child
Batch create child, : will add a row in the corresponding children list for adding a new child
And at last, there is the menu with the following options
Parent, : will open the Content Detail tab for the immediate parent
Previous/Next sibling, : will open the Content Detail tab for previous/next sibling
Export, : will open the export dialog with the option export the archive unit with its children in PDF or Excel format
In the case of an Asta5 archive, there will be an additional export option for exporting the archive with all its descendants in PDF format
In the case of eligible Asta5 units, there will be also the option to export Labels in Docx format
Delete, : will open the delete confirmation dialog
Copy object URL, : will copy the URL for the current archive unit tab. You can share this URL with other users
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This section contains the unit details shown as label and value. It is possible to edit the values in place. Just click on the value and it will show the input with the option to save and cancel.
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Member/Children lists
For all the member entities (can be changed using preference) of the archive unit, there will be a section showing the list of children for that entity type. This list will be shown as a table with the field names as table headers. It is possible to sort the list using these table headers. Clicking these headers will reload the list from the server sorted with the field in the header.
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Every row in the list will have the following options
Edit: will change the row into a form for editing with the option to save and cancel
Copy: will add a new row add the bottom with a form prefilled with the current rows information for creating a new sibling
Open: will open the Content Detail tab for the particular archive unit in the current tab
Open in new tab: will open the Content Detail tab for the particular archive unit in a new tab
Delete: will open the delete confirmation dialog
Besides these row-level options, there are some action buttons at the bottom of the list
Customize
Clicking this button will open the dialog for changing the field preference for the corresponding entity.
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Reload
This will reload the list from the server.
Regenerate field value
In case there are field-value preferences for this entity this button will load all the units in the list and will make it possible to use drag-drop to rearrange units in the list. After rearranging you can click the corresponding Regenerate button, which will open the dialog for providing the start value. Then clicking generate will change the particular field value for all the units.
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Select to move
Clicking this button will add checkboxes to the list for selecting rows. After selecting rows you can click the Move items button which will open the dialog for selecting the destination from a tree similar to the Project and Content tree.
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Show more
Initially, the list loads the first 10 items. Clicking this button will load the next 10 items.
Show all
Clicking this button will load all the items from the server to the list.
Add
This button will add a row add the bottom of the list with a form for creating a new item.
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Content Create tab
Selecting any create option from the Project and Content tree will open this tab. On top, this tab shows the breadcrumb containing the links of all the parents leading up to the project. Then the inputs are shown. After filling in the inputs you can click the Create button at the bottom to create the archive unit. If the parent node is expanded the archive unit should appear in the Project and Content tree. You also have the option to select Create and add sibling/child button. Depending on what you choose this will create the archive unit and open a new form for creating a new sibling or children.
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Content Edit tab
This tab shows the complete form for editing an archive unit. You can open this tab from the context menu in the Archive and Content tree. This tab is kind of similar to the Content Create tab, with the exception that you get a Save button instead of a Create button.
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Preference
In this tab, you can view, change, export, and import all the preferences.
Preference level
If you are an admin you will get this option at the top to select the preference level. Normal users only get the project-level preferences but admin users can also view and change the template-level; preferences.
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Export
Clicking the button will open a drop-down menu showing all the projects/templates. Choosing one will export a ZIP file containing preference for all the entities in separate JSON files.
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Import
Clicking this button will open the import preference dialog. You can choose to import the preference from a previously exported file or from a template.
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Language preference
You can choose the language for the application in this preference. Currently available languages are
English
Norwegian
Spanish
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Entity title preference
You can choose the title fields for an entity in this preference. It is possible to use drag-drop to rearrange the fields. If you are an admin you can also set the Global preference. Other users will get the Global preference by default.
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Entity fields preference
This preference is for selecting the fields to show for an entity. Same as above it is possible to use drag-drop to rearrange the fields. If you are an admin you can also set the Global preference. Other users will get the Global preference by default.
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Entity icon preference
Choose the icons for entities in this preference.
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Member entities preference
You can choose the member entities you want to show for an entity in this preference. Same as above it is possible to use drag-drop to rearrange the members. If you are an admin you can also set the Global preference. Other users will get the Global preference by default.
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Field value sequence / pattern preference
This preference will prefill the fields when registering archive units. Provide the necessary values. There is one thing to note, that the Field length will is including the prefix and suffix. It is also possible to prepend some value from any of the immediate parents.
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